Guadalupe County Clerk’s Office
County Clerk Patrick Martinez was elected in 2012 to a four-year term overseeing the Office of the Guadalupe County Clerk, which keeps records such as resolutions, ordinances, deeds, marriage licenses, etc. The office also is responsible for issuing several types of permits and licenses for liquor establishments. He appointed Adam Gallegos as his Chief Deputy and Alicia Kotiar as his Deputy Clerk.
The office is also responsible as director of elections for the county which entails supervising and preparing ballots and voting machines as well as training poll workers to administer elections.
The Clerk’s Office also works with the Office of the Probate Judge in handling informal probate proceedings in the administration of deceased people’s estates.
Some official duties are as follows:
The duties of the County Clerk’s Office are established in the New Mexico Constitution and fall under four main areas:
- Recorder of the county, on behalf of the Board of County Commissioners.
- Chief election officer responsible for administration of elections for the county.
- Clerk of the Probate Court in handling informal proceedings only.
- Miscellaneous duties such as those of notary public, administration of oaths, certification of acknowledgment, declarations, instruments and protests.
Matters pertaining to election in Guadalupe County are handled by the Bureau of Elections Dept., a subsidiary of the County Clerk’s Office.
Board of Commission duties:
The County Clerk’s Office is responsible for keeping records, resolutions and ordinances adopted by the Board of County Commissioners. The County Clerk serves as secretary to the commission and performs the following functions.
- Records in a book all proceedings of the board; makes regular entries of all resolutions and decisions in all questions concerning the raising of money; and records the vote of each commissioner on any question submitted to the board if requested by any member.
- Signs and acknowledges all orders issued by the board for the payment of money, records the action and records the receipts of the county treasurer that show the income and expenditures of the county.
- Preserves and files al accounts acted upon by the commission, noting the board’s action and performing such special duties as required by law.
- Maintains files of all newspapers published within the county.
- Issues marriage licenses and other permits and licenses.
- Receives nominations and petitions, registers voters, and supervises the preparation of election ballots.
- Serves as clerks to the local court if state law does not provide for such an official.
Clerks notice to the the public
CLERKS ARE NOT ATTORNEYS, AND AS SUCH CANNOT ACT IN THAT CAPACITY NOR CAN THEY GIVE LEGAL ADVICE ON DOCUMENTS. ALWAYS REFER TO YOUR OWN LEGAL COUNSEL FOR QUESTIONS CONCERNING YOUR DOCUMENTS.
The Clerk’s Office and staff are here to help and assist the public in any way possible and within our official capacity. We are here to record and file your documents as public records and maintain them for your future use.
Documents recorded in the Office of the County Clerk are Public Records, and as such, are subject to inspection and disclosure.